Automate vendor compliance tracking and eliminate manual follow-ups
Working with non-compliant vendors exposes your business to liability and project delays. Our vendor document compliance tracker automates insurance verification, license tracking, and document requests—ensuring every vendor meets your compliance requirements.
Everything you need to stay compliant and never miss a deadline
Send secure upload links to vendors. They submit documents directly—no email attachments or manual follow-up.
Monitor vendor insurance (GL, WC, Auto). Get alerted before any vendor coverage expires.
Automatically verify vendor documents meet your requirements. Flag non-compliant vendors instantly.
See compliance status for all vendors at a glance. Identify risky relationships immediately.
Get notified before vendor documents expire. Ensure continuous compliance across supply chain.
Generate vendor compliance reports for audits, projects, or management review.
Working with uninsured vendors creates massive liability exposure. Automated tracking protects your business.
Stop sending reminder emails to vendors. System handles all communications automatically.
New vendors submit compliance documents through secure portal. Onboarding happens in days, not weeks.
Verify all project vendors are compliant before work starts. Prevent mid-project compliance issues.
See how PaperSentinel solves common vendor & supplier management challenges
New vendor onboarding
Send document request link. Vendor uploads insurance, licenses, W-9. System verifies and tracks expiration.
Vendor insurance certificate expiring
System alerts both you and vendor 30 days before expiration. Request renewal automatically.
Project vendor compliance check
Run report showing compliance status for all project vendors. Identify gaps before project starts.
Subcontractor insurance verification
Track general liability and workers comp for all subs. Ensure adequate coverage levels.
Annual vendor compliance audit
Export complete vendor compliance report. Show all current documents and expiration dates.
Multi-tier supplier tracking
Track compliance for direct vendors and their subcontractors. Ensure compliance through supply chain.
Common questions about vendor document compliance tracker
Enter vendor email and select required documents. System sends a secure upload link. Vendors submit documents without needing an account. You get notified when documents are uploaded.
Yes. Define different document requirements for different vendor types. High-risk vendors might require more insurance coverage or additional certifications.
Both you and the vendor receive automated alerts before expiration. System can automatically send document request to vendor for renewal COI.
Yes. The system scales to track unlimited vendors. Use filters and dashboards to focus on high-priority or expiring documents.
Generate instant vendor compliance reports showing all vendors, required documents, and current status. Export as PDF for client requirements or audit documentation.
Join businesses using PaperSentinel to stay compliant and avoid costly penalties.
Coming Q1 2026 • Early Access Available